When you select this option an input screen will be displayed:
With this option you can define a number of parameters per invoice type.
The system recognises the following types of invoices for archiving:
· Invoices charged to controlled budgets
· Invoices charged to uncontrolled budgets
· Invoices charged to both controlled and uncontrolled budgets (mixed situation)
Minimum invoice status - enter here the minimum status of an invoice before it can be considered for archiving. Four statuses are possible:
1. The invoice has been input
2. The invoice has been printed (is no longer in use but nevertheless cannot be adjusted interactively)
3. The invoice is being processed (this can be used, for example, to indicate that an invoice that the supplier has sent to the library has been passed to the bookkeeping department)
4. The invoice has been paid in full
Note
These invoice statuses are determined by a parameter that cannot be defined interactively; they have no financial implications.
No. days for 1st round - this parameter determines how long an invoice should remain in the acquisitions file before being considered for archiving ‘in Vubis'. Enter a number of days.
No. days for 2nd round - this parameter determines how long an invoice should remain in the archive file ‘in Vubis' before being considered for archiving ‘out of Vubis'. Also enter a number of days here.